Features
Everything you need to run sessions.
From the first booking to the door register, Wenbrook covers the day-to-day so the admin stops piling up.
Bookings
Take bookings by the place
Set a capacity, an age range and a price, and let families book the spots that suit them. When a session fills, Wenbrook opens a waiting list automatically and moves people up as places free.
- Per-session capacity & age groups
- Automatic waiting lists
- Block, termly or drop-in bookings
Schedules
Recurring sessions, built in seconds
Describe a slot once — “every weekday, 3:30–5:30pm” — and Wenbrook lays out the whole term. Edit a single session or the whole series, and move things around when the timetable changes.
- One-off & recurring sessions
- Edit one or edit the series
- Term, holiday and one-day events
Registers
Check-in and attendance at the door
Open the register for any session and mark who’s arrived. Keep a clear attendance record per child and per session, ready when you need it.
- Tap-to-mark check-in
- Attendance history per child
- See who’s expected today
Take the register on your phone with the Wenbrook Admin app.
Free with your account 
Online booking
Sell on your own website
Flip a switch to make any session bookable from your own site with an embeddable widget. Families book and pay where they already find you — no separate portal to explain.
- Embeddable booking widget
- Take payments online
- Matches your own branding
Multi-centre
One account, every location
Run several venues from a single account. Each centre keeps its own schedule, capacity and team, while you see the whole organisation in one place.
- Per-centre schedules & capacity
- Shared family & contact records
- Organisation-wide overview
Levels & awards
Stages, badges, belts — your words
Most clubs move children up through something. Name your own levels and the skills in each, point a class at the one it works towards, and tick skills off on the register as they happen. Parents follow along in the app, and a finished level prints as a certificate.
- Your scheme, your names for it
- One tap per skill, on the register
- Certificates and a progress view for parents
Fees & payments
Money in, without the chasing
Set a termly or monthly fee and let auto-pay collect it. Families can pay by card, by Direct Debit, or straight from their bank — and you always know who has paid without opening a spreadsheet.
- Card, Direct Debit & bank transfer
- Monthly auto-pay
- Who owes what, at a glance
Your team
Qualifications and cover, in one place
Keep coaching awards, first aid and safeguarding against the people who hold them, with the date each runs out — so you find out in time to renew rather than at an inspection. Say once that someone is away and the sessions it leaves uncovered list themselves.
- Renewals due, before they lapse
- Holidays and illness in one place
- Sessions needing cover, worked out for you
Reports
The four questions you ask yourself
How full are the classes, who is turning up, where are children getting stuck, and are new ones arriving. Worked out from your own registers and records, so a surprising number is one you can chase back to the screen it came from.
- Class utilisation & attendance
- Where members stall on their levels
- Joiners, leavers and venues
Emails
The right message, sent for you
Confirmations, reminders and updates go out to families automatically, so the inbox does the chasing. Spend the saved time where it counts.
- Automatic confirmations
- Session reminders
- Updates when plans change
See it with your own sessions.
Start free and have your timetable live in minutes.
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